Vendor Guidelines & FAQ

HOW DO VENDORS APPLY?

Vendors apply digitally on this website! Applications go live every year on September 1st.

WHAT IS INCLUDED IN THE VENDOR FEE?

Your vendor fee includes one 10′ x 10′ tent that will be set up for you. Each vendor will have a sign on their tent with their business name.
Vendors are required to bring their own tables & anything they need to sell.
Wifi will be available & the password will be given when you arrive to The Creamery. We encourage vendors to come up with a back up plan in case the wifi is not working during the event.

If you are attending multiple days as a vendor, you are responsible for bringing all of your items with you overnight & back the next day.
Anything left at the market overnight is at your own risk & not recommended.

WHAT HAPPENS AFTER WE ARE ACCEPTED?

Selected applications will find out the following information:
-Dates they will be attending
-Application fee that is due (with a due date)
-Contract to Sign
-Insurance requirements (food vendors only)

WHAT IS THE “STATE TAX PERMIT OR SALES TAX NUMBER”?

The state of Pennsylvania requires businesses to complete a Business Registration & obtain a PA Sales Tax License to prove that you are collecting and submitting the 6% sales tax on items you are selling.

By leaving this section blank on your application you/your business are responsible for accepting any consequences from the state.

For more information visit: www.revenue.state.pa.us

REQUIRED FOOD TRUCK DOCUMENTS

A copy of your Chester County Health Department License
Certificate of Insurance (COI) with coverage no less than $500,000. This insurance must name the following as additional insured:
- 401 Birch, LLC, 401 Birch Street, Kennett Square PA 19348
- Creamery on Birch, LLC, 401 Birch Street, Kennett Square PA 19348
- Kennett Collabrative, 106 W. State Street, Kennett Square PA 19348

Documents must be emailed to Ros: ros@kennettcollaborative.org at least three (3) weeks prior to the event.

SETUP & BREAKDOWN INSTRUCTIONS

Arrival time to set up is anytime between 9-10 am. Vendors wanting to arrive earlier must notify Meredith at least 3 days prior the event.

Vendors are responsible for their own set-up which may include steps, uneven terrain or some distance from their vehicle.

Vendors must be ready to sell at 11 am. Vendors must stay for the entire event, even if they have sold out of product.

Breakdown cannot occur until after 5 pm.

If you are attending multiple days as a vendor, you are responsible for bringing all of your items with you overnight and back the next day.

LIABILITY

Kennett Holiday Village Market, Kennett Collaborative, and The Creamery are not responsible for any losses or damages to merchandise or vendor property during the market. Anything left at the market overnight is at your own risk and not recommended.

Vendors are responsible for their belongings. Please keep in mind that this is an outdoor event and conditions may be wet.

We encourage all vendors to carry their own Certificate of Insurance (COI) to cover any damages on their merchandise or displays during the event.

CANCELATIONS & REFUNDS

We do not offer refund for vendor application fees. Please let Meredith know if you cannot attend ASAP (meredith@kennettcollaborative.org)

Application Information for 2025

The Kennett Square Holiday Village Market is a curated family-friendly artisan market with nostalgic charm. We are primarily looking for artists & artisans who create handmade, original work or collectors of vintage. We are also looking for food trucks & food vendors to provide handcrafted snacks & meals for guests to eat during the event.

This event is held in an unenclosed outdoor space & participants are required to bring everything that is needed for set up & display. This includes your tables. This site has steps & some uneven walkways that vendors must be prepared for. We will have volunteers available to help with load in & load out. Vendors are required to clean up their space after the event. Vendors in 10′ x 10′ spaces cannot bring their own tents & must use the one provided.

Please keep in mind when applying that this is a family-friendly event. We are looking for vendors that cater to children & adults. Event coordinators have the right to refuse products that do not meet this criteria.

We will be communicating with you via email only. Check your emails (and spam folder) regularly for updates. Please direct vendor questions to Meredith at meredith@kennettcollaborative.org & food truck questions to Ros at ros@kennettcollaborative.org

DATES: Saturday, December 6 and/or Sunday, December 7 and/or Saturday, December 13 and/or Sunday, December 14 from 11-5pm.

LOCATION: The Creamery of Kennett Square 401 Birch Street, Kennett Square PA

APPLICATION DEADLINE: by the end of day Friday, September 26th, 2025

ACCEPTANCE: You will be e-mailed by the end of day Friday, October 17, 2025 letting you know if you application has been accepted. Space is limited, so the better the application the better chances of getting in. You may only be accepted for some of the days you apply for, so flexibility on dates increases your chances on being accepted. Once you are accepted, the vendor fee will be due to secure your spot.

VENDORS: Artists/artisans selling handmade goods, vintage collection, or packaged foods out of a 10′ x 10′ space.

VENDOR FEE: $185 per day [$125 Vendor Fee + $60 Required Tent Fee] per 10′ x 10′ space

SHARED VENDOR FEE: You can request to share a 10′ x 10′ space with another vendor at $95 per day.

FOOD TRUCKS: Anyone selling food to eat during the event. We prefer food trucks or carts, but will also accept businesses selling hot & fresh foods in a 10′ x 10′ space.

FOOD TRUCK FEE: $250 per day

LOCAL SHOPS: We are offering a 20% discount to brick & mortar shops in the Borough of Kennett Square or Kennett Township. Please indicate this clearly on your application.

Apply to be a Vendor:

THE APPLICATION DEADLINE HAS PASSED.

Any applications submitted after September 26 will automatically be put on our waiting list.

You will only hear from us if you are accepted & a spot opens up.

Artisans selling handmade goods, vintage, or packaged foods out of a 10' x 10' space:

Vendor Application

Food trucks, food carts, or businesses selling hot/fresh foods, apply here:

Food Truck Application

Vendor Selection Criteria

We are looking for vendors selling the following items:

Vintage, Antiques & Collectibles
Handcrafted Items
Original Art
Established Food Trucks

Note: We are especially looking for vendors with holiday themed items: ornaments, garlands, scarves, etc

We are not interested in vendors selling the following items:

Imported Goods (even fair-trade goods)
Anything that is buy/sell or commercially made
Professional service organizations that are not selling anything
Multi-level Marketing Companies (aka pyramid companies)

Applications of carefully reviewed. We want to make sure each booth is thoughtfully curated.

Pictures uploaded with your application are very important. We are looking for photos that show:

Thoughtfully displayed booths that show cohesiveness to product & design layout
Unique items that will not overlap with other vendors
Full inventory of items in booth to support a large crowd of shoppers (500-2,000 per day)

After applications are in, we will review all of them to make sure they meet these requirements. We strive to make sure that the market has a diverse body of work each day. This means that we try to not flood the market with lots of vendors selling the same types of items. An applicant that has applied for all four days might only be accepted for a single day to avoid this issue.