The Kennett Square Holiday Village Market is a curated family-friendly artisan retail market. We are primarily looking for artists & artisans who create handmade, original work or vintage. Huge bonus if your products are holiday themed.

APPLICATION DEADLINE: Monday, September 30th, 2024

Application Form

Application Instructions

Holiday Village Market is held in a semi enclosed outdoor space & each participant will be provided with a 10’ x 10’ space, including a tent. Participants are required to bring everything else that is needed for set up & display. This includes your tables. This site has steps & some uneven walkways that vendors must be prepared for. We will have volunteers available to help with load in & load out. Vendors are required to clean up their 10′ x 10′ space after the event. Vendors cannot bring their own tents & must use the one provided.

If you would like to share a space and have someone in mind you must specify the name of your desired booth mate when applying. Both of you must be accepted in order to share a space. If your requested booth mate is not accepted, and you are, we can pair you will another vendor or will offer you your own 10’ x 10’ space. We can also help find you a vendor mate if you do not have one in mind. We do not allow more than 2 people to share a space.

Please keep in mind when applying that this is a family-friendly event. We are looking for vendors that cater to children & adults. Event coordinators have the right to refuse products that do not meet this criteria.

We will be communicating with you via email only. Check your emails (and spam folder) regularly for updates. Please direct questions to Meredith at meredith@kennettcollaborative.org

DATES: Saturday, December 7th and/or Sunday, December 8th and/or Saturday, December 14th and/or Sunday, December 15th from 11-5pm.

LOCATION: The Creamery 401 Birch Street, Kennett Square PA

ACCEPTANCE: You will be e-mailed by the end of day Sunday, October 13th, 2024 letting you know if you application has been accepted. Space is limited, so the better the application the better chances of getting in. You may only be accepted for some of the days you apply for. Flexibility on dates increases your chances on being accepted. Once you are accepted, the vendor fee will be due to secure your spot.

VENDOR FEE: $185 per day [$125 Vendor Fee + $60 Required Tent Fee] per 10×10 space

SHARED SPACE: You can request to share a 10′ x 10′ space with another vendor at $95 per day.
There is no discount for shared booths for multiple days.

LOCAL SHOPS: We are offering a 20% discount to brick & mortar shops in the Borough of Kennett Square or Kennett Township. Please indicate this clearly on your application.

SPONSORS: We are offering a 20% discount to Kennett Collaborative’s 2024 sponsors. Please indicate this clearly on your application. (If you would like to become a sponsor, please visit www.kennettcollaborative.org/support)

Selection Criteria

We are looking for vendors selling the following items:

Vintage, Antiques & Collectibles
Handcrafted Items
Original Art
Established Food Trucks

Note: We are especially looking for vendors with holiday themed items: ornaments, garlands, scarves, etc

We are not interested in vendors selling the following items:

Imported Goods (even fair-trade goods)
Anything that is buy/sell or commercially made
Professional service organizations that are not selling anything
Multi-level Marketing Companies (aka pyramid companies)

Applications of carefully reviewed. We want to make sure each booth is thoughtfully curated.

Pictures uploaded with your application are very important. We are looking for photos that show:

Thoughtfully displayed booths that show cohesiveness to product & design layout
Unique items that will not overlap with other vendors
Full inventory of items in booth to support a large crowd of shoppers (500-2,000 per day)

After applications are in, we will review all of them to make sure they meet these requirements. We will also be looking at dates vendors have selected.

We strive to make sure that the market has a diverse body of work each day. This also means that we try to not flood the market with lots of vendors selling the same types of items. An applicant that has applied for all four days might only be accepted for a single day or weekend to avoid this issue.

Feel free to note on your application if you only want to be accepted for 1 day and apply for all 4. Applicants will be emailed by the end of day Sunday, October 13th with the status of their application.

Vendor Rules

STATE TAX PERMIT OR SALES TAX NUMBER

The state of Pennsylvania requires businesses to complete a Business Registration & obtain a PA Sales Tax License to prove that you are collecting and submitting the 6% sales tax on items you are selling.

By leaving this section blank on your application you/your business are responsible for accepting any consequences from the state.

To obtain this, you can apply online using the PA 100 website. You will receive you sales tax number via e-mail in about 3 business days.

For more information visit: www.revenue.state.pa.us

After receiving your Sales Tax License, you can register to file your payment sales through the e-TIDES system: www.etides.state.pa.us

REQUIRED FOOD TRUCK DOCUMENTS

A copy of your Chester County Health Department License
Certificate of Insurance (COI) with coverage no less than $500,000. This insurance must name the following as additional insured:
- 401 Birch, LLC, 401 Birch Street, Kennett Square PA 19348
- Creamery on Birch, LLC, 401 Birch Street, Kennett Square PA 19348
- Kennett Collabrative, 106 W. State Street, Kennett Square PA 19348

Documents must be emailed to Meredith: meredith@kennettcollaborative.org at least three (3) weeks prior to the event.

SETUP & BREAKDOWN INSTRUCTIONS

Arrival time to set up is anytime between 9-10 am. Vendors wanting to arrive earlier must notify Meredith at least 3 days prior the event.

Vendors are responsible for their own set-up which may include steps, uneven terrain or some distance from their vehicle.

Vendors must be ready to sell at 11 am. Vendors must stay for the entire event, even if they have sold out of product.

Breakdown cannot occur until after 5 pm.

If you are attending multiple days as a vendor, you are responsible for bringing all of your items with you overnight and back the next day.

LIABILITY

Kennett Holiday Village Market, Kennett Collaborative, and The Creamery are not responsible for any losses or damages to merchandise or vendor property during the market. Anything left at the market overnight is at your own risk and not recommended.

Vendors are responsible for their belongings. Please keep in mind that this is an outdoor event and conditions may be wet.

We encourage all vendors to carry their own Certificate of Insurance (COI) to cover any damages on their merchandise or displays during the event.

CANCELATIONS & REFUNDS

We do not offer refund for vendor application fees. Please let Meredith know if you cannot attend ASAP (meredith@kennettcollaborative.org).